15 Best Free Online Invoice Generators (2025)

Online invoice generators have made invoice creation a piece of cake.

In 2024, approximately 560 billion invoices were issued globally. Of these, around 125 billion (about 22%) were processed electronically (“e-invoices”)

Creating invoices manually is not only time-consuming and tedious, it can also lead to multiple errors and inaccuracy. 

For freelancers, business owners, and even crypto traders, having a reliable online invoice generator can save hours of work and help maintain professional financial records. 

The good news? There are plenty of free and paid online invoice generators that can help you streamline your billing process, track payments, and even integrate with your accounting software. 

In this guide, we’ve compiled a comprehensive list of the top 15 online invoice generators in 2025, covering their features, pricing, pros, and cons, so you can choose the one that best fits your workflow. 

What is an Online Invoice Generator and Why Do You Need One?

An online invoice generator is a tool that allows you to create, customize, and send professional invoices to your clients without the need for complex accounting software. 

These tools simplify the invoicing process by offering ready-to-use templates, automatic calculations, tax settings, and even multi-currency support for businesses operating globally.

Why Do You Need an Online Invoice Generator?

If you’ve ever created invoices manually using Word or Excel, you know how difficult and stressful the process can be. Online invoice generators solve these problems by:

• Saving Time – Generate invoices in minutes instead of hours.
• Reducing Errors – Automatic calculations ensure accuracy in totals, taxes, and discounts.
• Looking Professional – Pre-designed templates make your business look polished and credible.
• Tracking Payments – Some tools allow you to monitor invoice status and send reminders.
• Integrating with Other Tools – Many platforms integrate with accounting software, CRMs, and payment gateways.

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Key Features to Look for in an Online Invoice Generator

Online invoice generators are different. So, you need to know what features will make your invoicing process fast, secure, and professional. Here are some essential features to look out for:

1. Customizable Templates

Your invoices should reflect your brand. Look for tools that allow you to add your logo, change colors, and customize layouts so every invoice looks professional and consistent with your brand identity.

2. Multi-Currency and Multi-Language Support

If you work with international clients or trade in crypto, this feature is a must. The best generators allow you to invoice in different currencies and languages to avoid confusion and delays.

3. Automated Calculations

Manual errors can ruin your credibility. Go for a tool that automatically calculates taxes, discounts, and totals, saving you time and preventing costly mistakes.

4. Payment Integration

Getting paid quickly is the goal. Many invoice generators now integrate with payment gateways like PayPal, Stripe, or even crypto wallets so clients can pay directly from the invoice.

5. Invoice Tracking and Reminders

No one likes chasing payments. A good tool should let you track the status of invoices (sent, viewed, paid) and send automatic reminders to clients who haven’t paid yet.

6. Cloud Storage and Security

You’re dealing with financial data where security is non-negotiable. Ensure the tool uses encryption and offers secure cloud storage, so your data stays safe and accessible from anywhere.

7. Mobile Accessibility

Business doesn’t stop when you leave your desk. Look for invoice generators with mobile apps or responsive web versions, so you can create and send invoices on the go.

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15 Best Free Online Invoice Generators in 2025

When it comes to invoicing, you want a tool that’s simple, reliable, and packed with features. Below are the 15 best online invoice generators you should try in 2025:

1. Zoho Invoice
2. FreshBooks
3. Breet
4. Wave
5. Invoicely
6. Invoice Ninja
7. QuickBooks Online
8. PayPal Invoicing
9. Square Invoices
10. Fiverr Worskpaces
11. Invoice2go
12. Billdu
13. BrightBook
14. Xero
15. Stripe Invoicing

1. Zoho Invoice: Best for Teams using Zoho Products and for Strong Automation

Zoho Invoice is part of the Zoho suite, known for its feature-rich tools at affordable prices. It’s an invoicing solution perfect for businesses that want automation and scalability.

Key Features:

• Fully customizable invoices
• Recurring billing and subscription management
• Time tracking
• Expense management
• Supports 10+ payment gateways

Pros:

• Affordable and highly customizable
• Strong automation features
• Integrates with the Zoho ecosystem

Cons:

• May feel overwhelming for beginners
• Limited third-party integrations compared to some competitors

Pricing: Free for invoicing.

2. FreshBooks: Best for All-in-one Invoicing and Accounting Solution

FreshBooks is a popular cloud-based online invoice generator and accounting solution designed for freelancers, small businesses, and entrepreneurs.

It’s known for its intuitive interface and excellent customer support.

Key Features:

• Customizable invoice templates
• Expense tracking and time tracking
• Automated payment reminders
• Multi-currency support
• Integrates with over 100 apps

Pros:

• User-friendly interface
• Great automation features
• Excellent customer support

Cons:

• Slightly expensive for very small businesses
• Limited advanced features on lower plans

Pricing: Starts at $21/month (Lite Plan) with a 30-day free trial.

3. Breet: Best Crypto Invoice Generator for Nigerian Businesses

Breet is a fast-growing cryptocurrency trading and exchange platform in Nigeria and Ghana that also offers invoicing features as an online crypto invoice generator.

This tool is designed to receive payments in USDT, BTC, and other cryptos.

Key Features

• Create professional invoices for crypto payments in seconds
• Supports multiple cryptocurrencies including USDT, BTC, and ETH
• Auto-converts crypto to Naira at real-time rates
• Instant settlement into your local bank account
• User-friendly dashboard for managing invoices and transactions

Pros

• Perfect for Nigerian and Ghanaian users 
• Instant conversion to Naira 
• No hidden charges

Cons

• Limited to crypto users only
• Not yet available outside Nigeria

Pricing: Free to use

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4. Wave: Best for Budget-friendly Invoicing Solution

Wave is a free online invoice generator.

It serves as an invoicing and accounting software created for freelancers and startups looking for professional invoicing without monthly costs.

Key Features:

• Free professional invoice templates
• Accepts credit card and bank payments
• Multi-currency support
• Receipt scanning
• Reporting dashboard

Pros:

• Completely free invoicing
• Easy to set up and use
• Great for small businesses

Cons:

• Limited advanced features
• Customer support is not as good as paid tools

Pricing: Free for invoicing. Payment processing fees apply.

5. Invoicely: Best for Simple and Affordable Invoicing

Invoicely is a straightforward online invoice generator for crypto traders, small businesses, and freelancers who need an easy-to-use, affordable platform.

Key Features:

• Unlimited invoices (even on the free plan)
• Multi-currency support
• Simple dashboard for managing clients
• Basic reporting features

Pros:

• Free plan available
• Simple and beginner-friendly
• Supports multiple businesses under one account

Cons:

• Limited automation
• Fewer integrations compared to big players

Pricing: Free plan available. Paid plans start at $9.99/month.

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6. Invoice Ninja: Best For Customizable Open-source Solution

Invoice Ninja is an open-source invoicing platform with both free and paid versions. It’s a great choice for those who want full control over their invoicing system.

Key Features:

• Unlimited invoices and quotes (paid version)
• Customizable templates
• Time tracking and expense management
• Multiple payment gateways
• Client portals

Pros:

• Free version is generous
• Open-source flexibility
• Good for businesses needing advanced control

Cons:

• Requires technical know-how for self-hosting
• Interface can feel old and outdated

Pricing: Free version available. Paid plans start at $10/month.

7. QuickBooks Online: Best for Full Accounting and Invoicing in One Platform

QuickBooks is one of the most well-known online invoice generators, trusted by millions of small and medium-sized businesses worldwide.

It offers a detailed invoicing system integrated with full accounting capabilities.

Key Features:

• Customizable invoices with branding
• Recurring billing
• Expense tracking and bank reconciliation
• Tax calculation
• Mobile app for on-the-go invoicing

Pros:

• Comprehensive accounting and invoicing in one
• Great reporting tools
• Wide range of integrations

Cons:

• Higher pricing compared to basic invoicing tools
• May feel complex for freelancers

Pricing: Starts at $19/month with a 30-day free trial.

8. PayPal Invoicing: Best for Users using PayPal for payments

PayPal Invoicing is a simple invoicing solution integrated directly with PayPal, allowing businesses to send invoices and receive payments instantly.

Key Features:

• Easy invoice creation with PayPal integration
• Recurring billing options
• Multiple payment methods supported
• Mobile-friendly invoicing
• Global currency support

Pros:

• No monthly fees, pay-per-transaction
• Trusted payment gateway
• Quick setup and use

Cons:

• Limited customization options
• Transaction fees can add up

Pricing: Free to create and send invoices. PayPal transaction fees apply (typically 2.9% + $0.30 per transaction).

9. Square Invoices: Best for Online + In-person Payments

Square offers invoicing as part of its business payment ecosystem. It’s an online invoice generator for businesses that also use Square POS or need a versatile payment solution.

Key Features:

• Unlimited invoices
• Online payments and recurring billing
• Integration with Square POS
• Payment tracking and reminders
• Mobile app for easy invoicing

Pros:

• Free invoicing option
• Seamless integration with Square’s payment system
• Supports both online and in-person payments

Cons:

• Limited advanced invoicing features
• Transaction fees apply

Pricing: Free for unlimited invoices. $29/month for advanced features.

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10. Fiverr Workspace: Best for Contracts + Invoicing in One Platform

Fiverr Workspace is an all-in-one solution for freelancers, offering invoicing, contract management, and time tracking in a single platform.

Key Features:

• Automated invoice creation
• Contract templates
• Expense and time tracking
• Recurring billing
• Payment reminders

Pros:

• Designed specifically for freelancers
• Includes contract management
• Sleek and easy-to-use interface

Cons:

• Limited accounting features
• Best suited for individuals rather than teams

Pricing: Free for basic features. Pro plan costs $18/month.

11. Invoice2go: Best for Mobile Invoicing

Invoice2go is a mobile-first invoicing app, perfect for businesses that need quick and professional invoices on the go.

Key Features:

• Professional invoice templates
• Payment tracking
• Expense tracking and reporting
• Mobile-first design
• Integrations with PayPal and Stripe

Pros:

• Great for mobile users
• Simple and intuitive design
• Multiple payment options

Cons:

• Limited advanced automation
• Higher pricing for additional features

Pricing: Plans start at $5.99/month (billed annually).

12. Billdu: Best for Invoicing + Inventory Management

Billdu is a versatile online invoice generator offering easy invoice creation, expense tracking, and even inventory management.

Key Features:

• Professional invoice and quote templates
• Expense and inventory tracking
• Payment reminders
• Client management
• Mobile apps for iOS and Android

Pros:

• Affordable pricing
• Extra features like inventory tracking
• Great mobile support

Cons:

• Limited advanced reporting
• Not ideal for large teams

Pricing: Starts at $4.99/month.

13. Brightbook: Best for a Completely Free Invoicing Solution

Brightbook is a free invoicing and accounting tool designed for freelancers and small businesses that need a simple solution.

Key Features:

• Simple invoicing system
• Multi-currency support
• Expense tracking
• Basic reporting tools

Pros:

• Completely free
• Easy to use
• No software installation required

Cons:

• Very limited features
• No mobile app

Pricing: Free.

14. Xero: Best for Full Accounting + Invoicing in One

Xero is a premium cloud-based accounting software with top invoicing and reporting features, widely used by small to medium-sized businesses.

Key Features:

• Smart invoice templates
• Expense tracking and bank reconciliation
• Real-time financial reporting
• Multi-currency support
• 800+ integrations

Pros:

• Excellent reporting and accounting tools
• Scales well with growing businesses
• Highly secure

Cons:

• Higher pricing than basic invoicing apps
• Can be complex for beginners

Pricing: Starts at $29/month with a 30-day free trial.

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15. Stripe Invoicing: Best for Fast, Secure Global Payments

Stripe Invoicing is a free online invoice generator designed for businesses that need a seamless way to create invoices and get paid online with minimal setup.

Key Features:

• Quick invoice creation
• Recurring billing
• Multiple payment methods
• Automatic tax calculation
• Strong developer tools for integration

Pros:

• Easy setup for online businesses
• Supports global payments
• Developer-friendly

Cons:

• Requires technical setup for advanced features
• Not ideal for offline businesses

Pricing: Free to create and send invoices.

Compare the Best Invoice Generators in Nigeria

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How to Choose the Right Online Invoice Generator for Crypto Trading

If you’re a crypto trader or someone who accepts USDT, BTC, or other digital assets, here are the key factors to consider before picking an online invoice generator:

1. Crypto Support

Some invoice tools only support fiat currencies like USD or EUR, while others allow crypto. Ensure the platform supports major cryptocurrencies like USDT, Bitcoin, Ethereum if you’re a crypto trader.

2. Conversion Features

A good online invoice generator should auto-convert crypto to your local currency to avoid volatility. Platforms like Breet offer instant conversion, which is a huge plus.

3. Security

You’re dealing with money, so security is very important. Look for tools with encryption, 2FA (Two-Factor Authentication), and compliance with financial regulations.

4. Ease of Use

If you have to watch a 30-minute tutorial before creating an invoice, it’s probably not worth it. Look for simple dashboards, mobile-friendly design, and automation features.

5. Pricing

Many invoice generators are free, but some offer premium features like advanced templates or automated reminders. Compare plans and ensure there are no hidden fees.

6. Integration Options

If you run an e-commerce store or accept multiple payment methods, check whether the tool integrates with platforms like Shopify, WooCommerce, or accounting software.

Invoice Generator Safety Tips

1. Use Reputable Platforms: Always use trusted and well-reviewed invoice generators. Do your research, check reviews, ratings, and the company’s track record. 
2. Enable Two-Factor Authentication (2FA): If the platform supports 2FA, turn it on. This adds an extra layer of security beyond your password, making it much harder for hackers to gain access.
3. Verify URLs Before Logging In: Scammers create phishing websites that look exactly like popular platforms. Always double-check the URL and consider bookmarking the official site to avoid mistakes.
4. Keep Your Software Updated: Ensure your browser and invoicing app are up to date. Updates often include security patches that fix vulnerabilities.
5. Check for SSL Encryption: Before entering sensitive details, make sure the site uses HTTPS (you’ll see a padlock icon in the address bar). This ensures your data is encrypted.
6. Be Wary of Email Scams: Don’t click on suspicious invoice links in emails. If you receive an email claiming to be from your invoicing platform, log in directly from the official site instead of clicking the link.

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Conclusion on Online Invoice Generator

Using a good online invoice generator can make life so much easier for crypto traders, freelancers, and businesses. 

Whether you want quick invoices for USDT payments, automated billing for clients, or advanced tools with multi-currency support, there’s an option for you on this list.

No matter which tool you choose, always prioritize security, enable 2FA, and double-check the platform’s reputation. In the world of crypto, protecting your funds and data should never be an afterthought.

Ready to streamline your invoicing? Start with one of the top 15 invoice generators on this list and make crypto transactions stress-free and professional.

Frequently Asked Questions on Online Invoice Generators

Which is the best free invoicing tool?

Breet and Zoho Invoice are two of the best free online invoice generators offering unlimited invoicing and essential features for crypto traders and freelancers.

Can I create invoices for USDT (TRC-20) or other crypto payments?

Yes! Many online invoice generators now support cryptocurrency payments, including USDT (TRC-20), Bitcoin, and Ethereum. Tools like Breet let you create invoices that your clients can pay directly in crypto.

Are online invoice generators safe to use for crypto transactions?

Most reputable invoice generators use SSL encryption and secure payment gateways. However, always check for official websites before creating invoices.

Do I need an account to create an invoice online?

Some platforms let you generate invoices without an account, but most require registration to save client details, track payments, and provide additional features.

Are these invoice generators free?

Many offer free basic plans with limited features, while premium plans include advanced tools like recurring invoices, branding, and integrations.